Administrative Intern

Location: Bayan Lepas, Pulau Pinang, Malaysia Department: Intern/Co-op

We are looking for a motivated, organized, and detail-oriented Intern to support the Customer Operations team with day-to-day administrative, procurement, employee engagement, and office coordination activities.

The Intern will work closely with the Principal Admin to support routine administrative tasks, vendor coordination, employee engagement activities, new hire preparations, and general office requirements.

This role provides hands-on exposure to a corporate environment and an opportunity to develop practical skills in administration, coordination, communication, data management, and Microsoft 365 applications.

In This Role, Your Responsibilities Will Be

Support day-to-day administrative and office coordination activities for the Customer Operations team, including document preparation, data entry, record maintenance, reporting, and meeting support.

Assist with procurement activities by raising and tracking purchase requisitions, obtaining quotations, coordinating with vendors, and maintaining procurement records and documentation.

Support employee engagement initiatives and events through participant coordination, vendor management, event logistics, and administrative follow-up activities.

Assist with new hire onboarding preparations, including workstation readiness, onboarding materials, welcome gifts, distribution lists, and coordination with HR, IT, Facilities, and other stakeholders.

Coordinate visitor arrangements, including meeting room bookings, visitor registration, access requirements, room setup, and related logistics.

Maintain administrative, procurement, onboarding, and engagement trackers while ensuring data accuracy and timely updates using Microsoft 365 applications and approved productivity tools.

Support the Principal Admin with stakeholder communication, vendor follow-ups, process improvement initiatives, and other assigned administrative projects.

Who You Are

You consistently pay attention to details and ensure work is completed accurately and thoroughly. You build partnerships and work collaboratively with others to meet shared objectives. You proactively seek opportunities to learn and apply new knowledge and skills. You communicate effectively with diverse stakeholders and manage multiple priorities in a structured and organized manner.

For This Role, You Will Need

Currently pursuing a Bachelor's Degree in Business Administration, Management, Office Management, or a related field.

Basic to intermediate knowledge of Microsoft Excel, Word, and PowerPoint.

Familiarity with Microsoft Outlook, Teams, and Microsoft 365 is an advantage.

Good verbal and written communication skills in English and Bahasa Malaysia. Mandarin is an advantage.

Well-organized and detail-oriented with strong follow-up skills.

Responsible, reliable, and willing to learn.

Able to work independently while managing multiple tasks and priorities.

Demonstrates initiative, ownership, and the ability to follow established processes.

Familiarity with Microsoft Copilot or other approved AI productivity tools.

Ability to leverage digital tools to improve efficiency, organize information, and support reporting activities.

Our Culture and Commitment To You

At T&M Emerson, we are committed to fostering a culture where every employee is valued, respected, and empowered to grow. We believe diverse perspectives drive innovation and better outcomes for our customers and communities. As an intern, you will have the opportunity to gain practical experience, collaborate with experienced professionals, and contribute meaningfully to business operations in a supportive and inclusive environment. We are dedicated to continuous learning, development, and helping individuals reach their full potential.