Co-op/Intern Business/Commerce Student - Proposal Coordinator (May 2027)

Location: Calgary, AB, CA

Spartan Controls is an employee-owned company and leading provider of industrial automation, valves, measurement, control solutions and data management, for process industries in Western Canada and beyond.  We are dedicated to providing exceptional sales, support and service experiences for our diverse customer base in industries such as mining, power, oil & gas, municipal, pulp & paper, and chemical.

Spartan is committed to creating a sustainable modern world with innovative automation. Our focus is Customer Outcomes.  By leveraging applied automation we assist customers improving their Safety, Reliability, Operations and Productivity.

Our employee ownership model creates a unique culture of community, creativity, entrepreneurship, and a place to build your career.  Spartan Controls provides an environment that not only encourages you to do your best, but also empowers you to do what it takes to create a solution, address a need, or respond to an issue.

Summary

We are recruiting for a Proposal Coordinator Co-Op/Intern (12 months minimum) for our Valve, Actuation & Measurement team, based in Calgary. Reporting to the Manager, you will coordinate and develop customer proposals, support commercial reviews, and contract discussions and work closely with Sales, Legal and Finance to develop competitive, customer-focused proposals.

Work Term: 12-16 months, starting May, 2027

Role and Responsibilities

Serve as the central point of contact for proposal activities involving Account Managers, Application Specialists, Legal, Finance, Document Coordinators and Customers

Partner with the quoting team to understand project requirements, scope, commercial considerations, and execution needs

Acknowledge, track, and prioritize Requests for Quote (RFQs)

Maintain effective communication with customers and internal stakeholders

Review of customer RFQs, commercial requirements and Terms & Conditions

Coordinate and lead project and bid kickoff meetings, internally and externally

Participate in customer and internal meetings with confidence and professionalism

Lead communication and collaboration efforts for multi-business-unit pursuits

Facilitate commercial negotiations with customers to achieve mutually beneficial outcomes while protecting Spartan's business interests

Coordinate with Sales, Legal and Finance to support commercial negotiations while maintaining a Customer First approach

Prepare and submit proposals, ensuring compliance with RFQ requirements and evaluation criteria

Review and hand off Purchase Orders (POs) to the execution team in a timely manner.

Prioritize and manage multiple deadlines and competing priorities

Develop product, technical and documentation knowledge as it relates to the role

Qualifications and Skills

Enrolled in a post-secondary program in Bachelor of Business Administration (BBA) or Bachelor of Commerce (BComm)

Will have completed 2 or 3 years of study by start of work term

Concentration in Risk Management, Supply Chain Management, Entrepreneurship & Innovation, and Business Analytics an asset

Strong business writing skills, with the ability to develop professional customer-facing documents

Understanding of basic legal terminology, contracts, commercial risk, and negotiations

Excellent organizational, time management and project coordination skills

Strong interpersonal and communication skills

Demonstrated customer service mindset and ability to build positive working relationships.

Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.

Ability to exercise initiative, sound judgment, discretion and confidentiality

Detail-oriented with strong analytical and problem-solving abilities

Comfortable working in a fast-paced environment with multiple priorities and strict deadlines.

Initiative-taking with a keen sense of ownership and accountability

Entrepreneurial work ethic

As part of our recruitment process, successful candidates will be required to pass a pre-employment security background check.

Close Date: December 13, 2026 (11:59 pm MT)

Requisition ID: 1942