Compliance Intern

Location: New York City, NY, us Employment Type: {'id': 'part-time', 'label': 'Part-time'}

Job Description

ABOUT THE CAMPAIGN FINANCE BOARD

The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.

We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.

We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.

ABOUT THE DIVISION

The People and Engagement Division is responsible for the agency's systems, policies, and resources that work to shape engagement and the employee experience at the CFB.

The division encompasses multiple units including the Equal Employment Opportunity (EEO) unit, People and Culture unit, the Learning and Development unit, and the Labor Relations, Timekeeping, Payroll, Benefits and Compliance unit. Its work spans the entire employee lifecycle; from recruitment and selection, onboarding, to workplace culture, succession planning, learning and development, and organizational restructuring. The Division also manages employee and labor relations, payroll, timekeeping, offboarding, and benefits administration. Together we work to build people systems that allow for a positive employee experience and workplace culture.

Labor Relations, Timekeeping, Payroll, Benefits and Compliance Department

The Labor Relations, Timekeeping, Payroll, Benefits and Compliance Unit Department is a dynamic, service -oriented team responsible for delivering comprehensive human resource operations solutions to the agency. We serve as the primary liaison to external city government oversight entities for labor relations, employee relations, policy compliance, civil service, payroll, timekeeping, and benefits administration.

This unit keeps our employment practices and work environment aligned with Federal, State, and City regulations. We ensure equitable compensation practices, maintain procedural integrity, and uphold compliance with Local, State, and Federal laws, Collective Bargaining Agreements, Civil Service rules, progressive discipline standards, and City policies.

Together, these functions allow the unit department to provide strategic guidance to agency leadership, support workforce planning initiatives, mitigate operational and legal risk, and promote consistent, transparent, and equitable HR practices across all divisions. Our work safeguards organizational accountability, enhances the employee experience, and strengthens the agency’s overall operational effectiveness.

The Compliance Intern will support the Compliance team in completing a comprehensive personnel file audit and I-9 audit. This project-based role is ideal for a detail-oriented individual interested in HR operations, compliance practices, and data integrity. The intern will work closely with HR staff to ensure personnel records meet agency standards and regulatory requirements, including New York State Personnel File Law.

Responsibilities Include

• Reviewing personnel files for completeness, accuracy, proper organization, and alignment with agency naming and filing standards.
• Identifying missing, outdated, or misfiled documents and assisting with collecting updated information.
• Creating, organizing, and maintaining electronic and physical personnel files, ensuring accurate labeling and secure handling of confidential materials.
• Supporting routine I-9 reviews, document scanning, uploading, and verification across HR systems.
• Preparing former files for storage and coordinating with Records Management as needed.
• Maintaining updated audit logs, trackers, and checklists, and reporting progress regularly to the Compliance team.
• Updating compliance spreadsheets, rosters, organizational charts, and related HR platforms to ensure accuracy.
• Assisting with compliance reporting, audit documentation, and general HR administrative support, including responding to inquiries and preparing personnel files for requests.
• Participating in occasional compliance or file-management trainings and applying learned practices to daily work.
• Completing assigned tasks within established timelines, escalating issues appropriately, and supporting ad hoc projects related to documentation, compliance, or HR operations.
• Ensuring all personnel files and I-9s are complete, accurate, and finalized by the end of the assignment.

Confidentiality Requirements

• Due to the sensitive nature of personnel records, the intern must adhere to all confidentiality, data-handling, and privacy policies at all times.

MOST ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)

We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready t