Entry Level | Online Scheduling Coordinator

NY · Posted Nov 11

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At a glance

Location: NY, United States
Work type: Remote
Category: Operations

Entry-level remote Online Virtual Scheduling Assistant for a travel company. Responsibilities include coordinating calendars for multiple travel advisors, scheduling client consultations and supplier meetings, sending reminders, tracking deadlines, and supporting trip timelines. Remote role with training and growth opportunities.

What they are looking for

Google calendarScheduling toolsEmail platformsCalendar coordinationRemote work

Location: New York Location Type: Remote

Job Title: Online Virtual Scheduling Assistant – Remote

About Us

We are a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.

Job Description

We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.

Key Responsibilities

Coordinate and manage calendars for multiple travel advisors

Schedule client consultations and supplier meetings

Send reminders and follow-ups for scheduled appointments

Track and organize important deadlines and travel milestones Support trip timeline management (e.g., payment schedules, document delivery dates)

Communicate professionally with clients and team members

Qualifications

Strong time management and organization skills

Excellent written and verbal communication

Comfortable using Google Calendar, scheduling tools, and email platforms Ability to multitask and work independently in a remote setting Prior experience in scheduling, admin, or customer service is a plus

Enthusiasm for travel is a bonus but not required

What We Offer

Remote, flexible work schedule ideal for work-life balance

Training and ongoing support from a collaborative team

Income-earning potential through administrative project support and performance-based incentives

Growth pathways into roles in travel planning or operations

Access to travel industry benefits and discounts following completion of training

How to Apply

If you love staying organized, enjoy helping others succeed, and want a flexible remote role in a growing travel company, we’d love to hear from you. Apply today and join the Destination Knot team!