Fellowship Program Coordinator- EHN PHL

Location: Philadelphia, PA

Number of Positions In Requisition

1

Job Details

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.

Job Description

Summary

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.

Job Duties

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

Works with Program Directors and Associate Program Directors in the development, planning, and governance of educational programs and oversight of students and residents in program.

Develop in-depth knowledge of ACGME and Program Requirements, Common Requirements as well as specialty specific requirements, including policies and procedures.

Manage annual recruitment process for educational programs.

Proctors and coordinates the In Training Exams.

Responsible for all Residency/Fellowship Events: Orientation, Graduation, Wellness, Retreats, recruitment events, welcome events. Will develop resident handbooks, graduation commencement books, annual awards, and coordination of event venues.

Coordinate didactic classes and conference attendance as indicated.

Responsible for resident, faculty, and program evaluation processes.

Manage and coordinate all activities related to Program Evaluation Committee, Clinical Competency Committee, and Annual Program Evaluations and other Residency Committees as needed.

Liaison for program to Finance office for Medicare cost report. Responsible for understanding resident rotations as they relate to Medicare cost report.

Responsible for compliance (HR, ACGME) of all outside resident/fellow rotators, including documentation for Medicare cost report.

Manage the New Innovations Electronic Residency System which is an evaluatory and tracking system for all resident activity.

Management/oversight of various software systems for programs: (WebAds), GMETrack; FREIDA, ERAS (Electronic Resident Application System) Recruitment system; Thalamus, NRMP MATCHing system.

Minimum Qualifications

Bachelor’s Degree preferably Health Administration, education or business

2 years experience as a residency program coordinator in a Graduate Medical Education facility, including high level of specialized software and program accreditation requirements.

Proficient knowledge of Graduate Medical Education residency program coordination process.

Proficient knowledge of ACGME Accreditation requirements.

The coordinator must possess skills in leadership and personnel management appropriate to the complexity of the program.

High level of understanding of all accreditation and residency software systems.

Excellent organizational and administrative abilities.

Excellent communication and interpersonal skills.

Complete familiarity with computers and database management is required.

Strong Problem-solving skills.

Demonstrated ability to teach/mentor other coordinators.

Discretion and good judgment required due to sensitive nature of confidential material

Additional Qualifications

Must have a minimum of 10 education credits completed as defined by TAGME certification process.

Physical Demands

Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Albert Einstein Medical Center

Primary Location Address

5501 Old York Road, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University,