Intern-HR Documentation Assistant (Tripoli- Benghazi)

Location: Tripoli, Libya; Benghazi, Libya

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

As part of the closure process of the Libya office, we are seeking to recruit two Intern positions, one based in Tripoli and one in Benghazi, to support the review, scanning, and electronic archiving of all physical HR documentation, ensuring proper record retention, accessibility, and compliance with organizational policies.

Given the significant volume of HR documentation accumulated over the years and the limited timeframe available to complete the office closure activities, temporary support from two HR Interns is required. This support will help ensure the timely digitization, organization, and archiving of employee files and other HR records, while maintaining documentation standards and supporting the smooth completion of HR closure activities.

2. Objectives

The HR Intern – Documentation Assistant will play a vital role in supporting the human resources team by organizing, digitizing, and managing employee records in compliance with IRC ’s data protection policies. This includes proper labeling, categorization, updating databases, responding to document requests, and performing regular audits of archived information. The intern will also assist in administrative and clerical tasks to support HR operations.

3. Required competencies

Basic computer literacy and proficiency in Microsoft Office applications.

Ability to use scanning equipment and manage electronic files.

Strong attention to detail and accuracy.

Ability to handle confidential information with discretion and professionalism.

Ability to work collaboratively, take instructions, and seek clarification when needed.

Commitment to IRC values, professional conduct, safeguarding, and respectful workplace principles.

4. Key Responsibilities

Assist in archiving HR documents and employee records in compliance with IRC policies and legal requirements.

Digitize physical HR files and upload them to the document management system.

Ensure accurate labelling, categorization and indexing of files for easy retrieval.

Support in maintaining confidentiality and security of personnel files and sensitive information.

Help update and maintain the HR database and file tracking systems.

Conduct periodic audits of archived documents to ensure completeness and accuracy.

Provide support in responding to internal document retrieval requests.

Collaborate with the HR team to streamline filing and recordkeeping processes.

Perform other administrative and clerical tasks as assigned.

5. Conditions

Work for 8 hours a day from 9:00 – 17:00 Sunday to Thursday.

Accuracy and flexibility are required in timing.

6. Duration of Contract: 2 Months

7. Expected Deliverables

• Physical office documents reviewed and prepared for archiving.
• All assigned documents scanned and saved electronically.
• Electronic files properly named and organized within the designated folder structure.
• Progress tracker updated regularly throughout the assignment.
• Completion of the digitization and archiving activities assigned during the internship period.

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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