Junior Buyer/Expeditor

Location: Calgary, AB, Canada Department: Procurement

As energy availability becomes increasingly critical, there’s no end to the scope and significance of your work — and to where it can take you at Stantec. Every day, we’re problem-solving and collaborating on projects that are as challenging as they are impactful. Whether designing a transformational cross-country pipeline, optimizing facilities, verifying the safety and reliability of an asset, or in the field overseeing construction projects, you’ll be joining a team of recognized industry experts on work that’s critical to our clients and our communities. The Energy industry is changing — and we’re helping clients stay ahead of the change. Join a team that’s working together with industry to deliver innovation for the long term on some of the most important and interesting projects around the world.

Your Opportunity

We are currently seeking a Junior Buyer/Expeditor to join our Procurement team. This is a diversified supply chain role within Stantec that requires daily interaction with internal stakeholders, suppliers, and client representatives to support project delivery.

Your Key Responsibilities

Communicate effectively with internal stakeholders, suppliers, contractors, and client representatives.

Support the development and execution of procurement and contracting plans.

Support the procurement cycle, including preparation of RFx packages, clarifications, bid evaluations, and negotiation support.

Assist in implementing project sourcing strategies and issuing related RFx packages.

Apply a basic understanding of public-sector procurement requirements and how they relate to competitive sourcing processes.

Adhere to Stantec and client procurement procedures, standards, and governance requirements.

Perform day-to-day procurement and expediting activities in support of project requirements.

Prepare and maintain weekly procurement and expediting status reports.

Create and maintain material management, tracking, and status reporting tools.

Maintain procurement schedules and milestone dates and provide timely updates to project teams and clients.

Execute procurement activities, including bidder selection, RFx issuance, bid evaluation support, purchase order administration, expediting, (materials and technical documentation) and logistics coordination.

Prepare procurement documentation, including bid summaries, commercial evaluations, purchase orders, and supplier correspondence.

Follow up with suppliers and contractors on material delivery, fabrication status, and technical documentation requirements.

Generate expediting reports, review status information, and analyze data with a high degree of accuracy and attention to detail.

Prepare shipping releases, coordinate delivery documentation, and support material receiving activities from site.

Support invoice management, verification, and attestation in accordance with project and client requirements.

Maintain historical records and archives for labour, equipment, and material purchases for future project reference.

Provide general project support and complete client-specific requirements as assigned.

Support compliance with applicable codes, standards, and project-specific requirements.

Maintain organized procurement files, records, and document control in accordance with project and company requirements.

Coordinate with engineering, project controls, logistics, and finance teams to support timely procurement execution and issue resolution.

Assist with supplier prequalification activities, bid tabulations, and commercial reviews, as required.

Your Capabilities and Credentials

Strong written, verbal, and interpersonal communication skills.

Strong organizational, planning, time management, and computer skills.

Proficiency in Microsoft Office, with strong working knowledge of Excel.

Foundational knowledge of procurement, buying, and expediting principles.

Sound understanding of procurement practices, policies, and basic commercial terms.

Ability to manage multiple tasks, priorities, clients, and projects in a fast-paced environment.

Self-motivated, proactive, and capable of working with minimal supervision.

Demonstrated commitment to personal development and contributing to team and company success.

Open to coaching, feedback, and ongoing learning.

Positive, collaborative, and team-oriented approach to work.

Strong attention to detail and accuracy in documentation, reporting, and data management.

Ability to build effective working relationships with internal teams, suppliers, and clients.

Education and Experience

Minimum 3 years of procurement experience, preferably in an EPC or EPCM environment. PMAC certification, Expediting Management Association basic and advanced training, or progress toward certification is considered an asset.

Post-secondary diploma or degree in Business, Supply Chain, or a related field, or an equivalent combination of education and experience.

Typical office environment working with computers; Stantec offers a flexible work environment (a hybrid model of working in the office and at home).

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #FeelingEnergized

#EnergyAcceleration