Junior E-invoice Specialist

Location: Poznań, PL

Junior E-invoice Specialist

JobReq ID

55701

Type of work

Hybrid

Type of contract

Open-ended/permanent

Full/Part Time

Full time

Salary Range

Location

Poznań, PL

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Job Purpose

We are looking for a Junior E-invoice Specialist reporting directly to the OTC and E-invoicing Compliance Senior Team Leader. This is a local role, new position in Poznań SSC structure.

You will be responsible for monitoring and analyzing errors preventing invoices from being registered in the government portals. The role requires a deep knowledge of financial processes, SOVOS tools, and policies, including tax and statutory regulations, with a technology focus.

Responsibilities

Lead and support the E-Invoicing Compliance Team to deliver high-quality service to customers

Plan, monitor, and allocate the daily, weekly, biweekly, and monthly activities of the team

Create back-up resources and take up additional responsibilities as needed

Act as a liaison between the E-Invoicing Compliance Team, the VAT Team, and other stakeholders

Identify and address the training and development needs of all team members

Provide feedback and cultivate an environment of trust, teamwork, self-confidence, and ownership

Give input into regional and global projects and process discussions

Monitor the performance of the SOVOS e-invoicing system and track the number and quality of invoices processed

Monitor daily the status of e-invoices transferred to the governmental portals

Prepare and analyze daily deliverables, monthly KPIs, and weekly status reports

Ensure appropriate escalation of concerns and issues in a timely manner

Support organizations in creating e-invoicing compliance reports

Comply with internal controls and J-SOX rules

Support the Team Leader in implementing world-class solutions

Create process standards, policies, and documentation

Identify, initiate, and implement process improvements as part of continuous process improvement

Help the Team Leader establish proper process controls and conduct regular quality checks

Monitor all changes in e-compliance laws and assist in updating systems and giving advice to all relevant business users

Follow the VAT Team guidance on the VAT compliance requirements and take action to align systems and processes with VAT regulations

Qualifications & Experience Required

Education, Master, other certification

Education in Finance, Accounting, Economics, IT, or a related field is an advantage

Experience

Experience in e‑invoicing, compliance, finance, tax, or accounting processes is an advantage

Technical Skills

Good knowledge of European e‑invoicing regulations

Adequate knowledge of SAP systems

Experience with e‑invoicing solutions

Advanced knowledge of MS Excel

Understanding of VAT and statutory compliance processes

Languages Skills

English – communicative to advanced

Soft/Behavioral Skills

Strong customer‑focused attitude

Ability to work under time pressure and manage priorities

High attention to detail and accuracy

Strong analytical and problem‑solving skills

Ability to work in a team and navigate ambiguity

Confidentiality and responsibility when working with sensitive data

Willingness to learn, self‑develop, and propose improvements

Ability to operate in a diverse and changing environment