Nursing & Health Studies Graduate Program Advisor

Location: Bothell, WA

Job Description

The School of Nursing & Health Studies has an outstanding opportunity for a Graduate Program Advisor to join their team.

About this Opportunity

Reporting to the Academic Services-Director, the Graduate Program Advisor plays a central role in supporting and advancing the graduate programs within the UW Bothell School of Nursing & Health Studies. Working closely with graduate faculty, the UW Graduate School, academic leadership, and campus partners, this position provides academic advising and student support while coordinating admissions, course enrollment, curriculum processes, and student success initiatives. The Graduate Program Advisor applies University and Graduate School policies, monitors program data and outcomes, and contributes to the development and continuous improvement of graduate programs, with a focus on strengthening the student experience and program quality.

Key Responsibilities

Program Management, Academic Advising, and Orientation (30%)

Per Graduate Program Policy 4.3, serves as the liaison between SNHS and the Graduate School. Ensure program compliance with all Graduate School policies and advise faculty and students on those policies.

Contribute to and promote a positive, welcoming, and highly supportive environment for all students.

Provide guidance in short and long-term academic planning, goal-setting, satisfactory academic progress, leave procedures, withdrawals, and problem-solving utilizing knowledge of SNHS and campus resources and University/Graduate School requirements. Advise students and consult with faculty, GPC, and Director on issues of probation, suspension, leave of absence, and graduation. Facilitate petitions and waivers when necessary.

Manage degree completion including conducting regular degree audits, communicating requirements, tracking progress, and managing petitions, course exceptions, degree completion approvals, degree warrant archiving in compliance with UW Graduate School policies and procedures.

Manage and maintain all graduate student records and certification documents to be archived per state retention guidelines utilizing program and University data systems, including SDB, MyGrad, Slate, Canvas, and internal student tracking systems. Oversee student files and maintain confidentiality of student records.

Refer to appropriate campus resources as needed. Provide ongoing support for all SNHS graduate students, tracking continuation, retention, and returning students.

Admissions (30%)

Manage program admissions including maintaining all application materials, planning information sessions, facilitating admissions review, and communicating decisions. Implement admissions decisions based on empowered criteria, manage workflow for faculty and students, ensure compliance with applicable UWB, SNHS, State, and Federal requirements.

Recommend changes to application requirements and/or process as necessary, including assessing potential barriers impacting access for prospective students.

Collaborate with Student Recruiting Manager regarding prospective students and applicants; facilitate application and admission support, investigate and resolve issues.

Partner with Student Recruiting Manager to develop admission and application tools and supports, such as information sessions, surveys, and outreach messaging.

In collaboration with the Student Recruitment Manager, develop, update, and maintain recruitment outreach methods and materials, utilizing UW data and communications systems. Collaborate in the development of recruitment tools in developing specific program marketing strategies, including shaping materials and methodologies.

Plan and implement student onboarding and orientation assuring students have good knowledge of university and department resources including financial aid, career & success coaching, campus libraries, etc.

Coordinate review of graduate scholarship funds, maintain budget and expenditures, and communicate graduate scholarship decisions.

Curriculum Management (30%)

Serve as a member of SNHS Curriculum Committees.

Advise graduate faculty about University and Campus rules and requirements that affect students and curriculum.

Identifying trends in enrollment, student progress and success, national & regional trends to develop recommendations for curricular related changes

Implement program initiatives and assess continuous quality improvement, efficacy, efficiency, and program accreditation (if required). Develop and revise policies and procedures in support of those goals.

Oversee SNHS Graduate Symposium in collaboration with faculty and staff.

Manage degree award process.

Write, edit, and disseminate publications, website content, newsletter articles, and other informational materials in support of graduate programs.

In coordination with graduate faculty and GPC, manage student mentorship program (supervisory committee).

Provide input and advice on annual course offerings to SNHS Leadership and SNHS Curriculum Program Coordinator.

General Administration (10%)

Collaborate across academic services working closely with director, health & safety coordinator, curriculum program coordinator, recruiting, and fieldwork.

Backup recruiter and faculty: plan, schedule, and host information sessions. Continually develop and improve content for outreach materials.

Maintain strong working relationships and professional partnerships with internal and external stakeholders. Be responsive to requests from SNHS & University Leadership, Advancement, and Marketing & Communications.

Maintain a collaborative online workspace (Sharepoint) for key stakeholders.

Participate in the planning and implementation of School-wide events like graduation, honor society induction, and new student orientations.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed