Accounts Payable Intern

Location: Irvine, CA Department: Internships

Who is Trace3?

Trace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.

Our culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!

Trace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco.

Ready to discover the possibilities that live in technology?

Come Join Us!

Street-Smart - Thriving in Dynamic Times

We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the “big picture.” We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.

Juice - The “Stuff” it takes to be a Needle Mover

We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.

Teamwork - Humble, Hungry and Smart

We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it’s due and demonstrate transparency. We “bring the weather” by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.

JOB SUMMARY

As part of the Trace3xperience Program, the Accounts Payable Tracer (Intern) will work under the general direction of the Accounts Payable management team. The Accounts Payable Tracer will have a chance to learn how to support the Accounting, Finance, and Operations Teams.  This position will be responsible for the overall administration of the accounts payable process which will include vendor relations and assistance in handling the complete Accounts Payable workflow. Tracers in this program will receive accelerated professional development, exposure to all financial functions of an IT consulting organization, world-class mentoring, and unique networking opportunities across the organization.

SUMMARY OF ESSENTIAL JOB FUNCTIONS

Review, code, and process vendor invoices accurately and timely.

Match invoices to purchase orders and receipts.

Identify and resolve invoice discrepancies.

Ensure invoices are approved in accordance with company policies.

Monitor invoice aging and prioritize urgent payments.

Assist with new vendor onboarding and documentation collection, as needed.

Respond to vendor inquiries regarding payments, invoices, and account status.

Build positive vendor relationships while enforcing company payment policies.

Verify banking information changes and support fraud prevention controls.

Research and resolve payment rejections, returns, or exceptions.

Reconcile vendor statements and outstanding balances.

Monitor open credits and ensure timely application.

Research aged invoices and other outstanding AP items.

May perform other duties as assigned by the management team.

ELIGIBLITY AND PREFERRED SKILLS

Enrollment in the Junior or Senior year of an undergraduate program, at an accredited college or university.

Candidates should be pursuing a field of study applicable to the Accounting or Finance field

Cumulative grade point average (GPA) of 3.0 or better; People and Organizational Health may require a copy of the applicant’s transcript

Academic or professional/internship experience working in a professional setting is a plus

Ability to work independently on assigned tasks and accept directions on given assignments

Strong communication, written, and problem-solving skills

Detail orientated and able to meet deadlines

Positive attitude and willingness to learn

Self-motivated and capable of working independently while also collaborating effectively within a team

Proficient in Microsoft Office Suite, with an emphasis on Microsoft Excel skills for data analysis, reporting, and

Availability to work 40 hours per week throughout the internship

PHYSICAL DEMANDS

While performing the standard duties of this job, the employee can expect light physical exertion with long periods of sitting, occasional standing, and walking; limited bending, crouching, stooping, stretching, reaching, or similar activities; occasional lifting/moving of items up to 15 pounds.

Hearing and speech communication in person and over the telephone is essential to fulfilling the duties of this position. Specific vision abilities required to read printed materials and a computer screen; including close vision and the ability to adjust focus.

Actual salary will be based on a variety of factors, including location, experience, skill set, performance, licensure and certification, and business needs. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions, that is not included in the base salary.

Estimated Pay Range

$18—$24 USD

The Perks

Comprehensive medical, dental and vision plans for you and your dependents

401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability

Competitive Compensation

Training and development programs

Major offices stocked with snacks and be