Biomedical Graduate Program Administrator

Location: Durham, NC, US

Biomedical Graduate Program Administrator

Work Arrangement

Hybrid (On-Site and Remote mix)

Requisition Number

276692

Regular or Temporary

Regular

Location

Durham, NC, US, 27710

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Personnel Area

MEDICAL CENTER

Date

Oct 27, 2026

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Job Title: Biomedical Graduate Program Administrator

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Work with a team to support graduate students and program operations!

Be You.

This position reports directly to the Director of the Office of Biomedical Graduate Education (OBGE) with guidance from the Associate Dean for Research Training.

The position also works, as needed, with the three Assistant Directors in the Office of Biomedical Graduate Education (the Assistant Director of Biomedical Graduate Program Finance and Operations, the Assistant Director of Biomedical Graduate Program Admissions, and the Assistant Director of Biomedical Graduate Student Success) for specific project supervision. Internally this position is referred to as a Biomedical Graduate Program Administrator.

This position will work together with several others in similar administrative coordinator roles and with Directors of Graduate Studies in the Office of Biomedical Graduate Education PhD programs to ensure the effective and efficient administrative coordination of the Duke University School of Medicine’s biomedical graduate programs. Duties will be performed in each of the areas outlined below, but this position will specialize in one of the major areas as assigned by the Director.

Work Arrangement – Hybrid, three days in person, two days remote

DEPARTMENTAL PREFERENCES

Experience working with multiple stakeholders in a team environment is strongly preferred.

Ability to be adaptable in a fast-paced environment.

MINIMUM QUALIFICATIONS

Education/Training - Work requires a general business background generally equivalent to a bachelor's degree in a business-related field.

Experience - Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.

A master's degree in a business-related field may be substituted for 2 years’ experience.

OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Be Bold.

Skills

Experience with commonly used Duke software tools such as MS Excel, MS Word, SPS, SAP, Qualtrics, PeopleSoft, Duke@work, and Buy@Duke preferred.

Attention to detail, strong organizational and communication skills, and the ability to multi-task and work independently with many stakeholders simultaneously.

Superior interpersonal skills with the ability to interact professionally with individuals at all levels of the University.

Familiarity with general employment practices (non-compensatory payroll), personnel practices, accounting and budgeting principles, and coordination of major office and program activities.

Familiarity with T32 or other grant applications preparation and management.

Work Performed

Biomedical Graduate Program Finance and Operations (25%)

Work closely with Directors of Graduate Studies (DGSes) in OBGE to ensure program needs are met.

Assist with data management related to all graduate students affiliated with School of Medicine (SOM) for regular and annual reporting to SOM, The Graduate School (TGS), internal and external program review, and other uses as needed; interface with other departments and programs to provide subsets of these data for other uses.

Interpret and apply OBGE, SOM, and TGS policies and procedures in operational duties and advise other administrative personnel on proper conduct to ensure compliance; prepare and update policies, procedures, manuals, and resources.

Work with DGSes, OBGE leadership and Associate Dean for Research Training to create and manage annual budgets for TGS and SOM to determine student support and program needs.