Coordinator of Internships - Health Promotion & Kinesiology

Location: Denton, TX, United States

TITLE

Coordinator of Internships

JOB SUMMARY

The purpose of this position is to support the Administrator of Student Services in overseeing the School of Health Promotion and Kinesiology (SHPK) internships, maintaining existing and expanding community partnerships, and safeguarding SHPK documents related to pre, during and post internship activities. In addition, this position requires on-going and timely communication between students and faculty, staff, and community partners to promote transparency regarding responsibilities and expectations and continuity in relationships and collaborative partnerships. Lastly, this position requires in-depth knowledge of the Internship Handbooks for students in Kinesiology and Public Health.

Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to:      Administrator of Student Services, SHPK

Supervises:     No supervisory responsibilities

ESSENTIAL DUTIES - May include, but not limited to the following:

General

Working understanding of the objectives of the internship experiences, including pre-internship eligibility (e.g. deadlines and timelines) and compliance requirements (e.g. health insurance and vaccine requirements).

Procedures for arranging an internship.

Student Interface

Communicate internship requirements.

Ensure students are registered for the internship course.

Ensure the completion of Internship proposal forms.

Prepare attestation letters to be submitted to internship site coordinators.

Coordinate the collection and review of student conduct and performance evaluation forms.

Arrange meetings with appropriate Faculty, Staff, or Site-Coordinators when necessary.

Site-Internship Coordinator Interface

Assist in the preparation and coordination of memorandum of agreements with internship sites.

Communicate needs and responsibilities of the internship to the internship sites.

Communicate expectations and responsibilities from the internship sites to the students.

Communicate hospital onboarding materials to students.

Internship Partnerships

Develop partnerships with existing and potential future internship sites.

Arrange meetings between representatives of the SHPK and Education/Medical Directors at internship sites.

Engage in internship fairs.

Reviews and revises affiliation agreements.

Coordinate with community agencies and TWU Office of General Counsel to execute affiliation agreements and/or educational experience agreements.

Responsible for collecting, documenting, storing, and secure disposal of all SHPK student pre-internship related documents.

Examine student's compliance requirements to prepare and send Attestation Letters to internship sites.

Answers correspondence as assigned without referring to the administrator.

Assembles and organizes materials used by the supervisor in completing work assignments.

ADDITIONAL DUTIES

Provides interpretations of policies and procedures concerning the department or college.

Examines correspondence, determines work priorities and schedules.

Compiles or supervises the gathering of information.

Checks departmental office efficiency and implements procedures accordingly.

Maintains confidential records and files.

Coordinates work with other campus departments as needed.

Performs counsel for the administrative office on departmental or institutional matters, supplying information from a variety of sources.

Plans for official guests and receives guests in the absence of the administrator as required.

Works with outside agencies to establish and maintain internship opportunities.

Documents and maintains data on internships as required for departmental, college, or accreditation purposes.

Assures that the quality of the internship opportunity meets the educational learning objectives of SHPK.

Communicates internship opportunities to students, faculty, and advisors.

Management of affiliation agreements, contact with site supervisors, and management of student applications for internship.

Assists with the execution of the SHPK record retention policy related to pre-internship compliance documentation.

Assists with student outreach and engagement activities.

Performs other duties as requested.

EDUCATION

Bachelor’s degree required.

EXPERIENCE

Five years’ clerical or administrative office experience. Experience with legal contracts and/or working in a university setting preferred.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

Knowledge of the purpose of practicum and internships.

Knowledge of legal contracts.

Knowledge of Microsoft Office Suite.

Ability to have attention to detail.

Knowledge of office practices and methods.

Ability to perform mathematical calculations and/or verify information accurately.

Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.

Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.

Ability to communicate effectively orally, by phone, in person, and in writing.

Ability to represent the department and University in a friendly, courteous, and professional manner.

Ability to use a personal co