Program Coordinator: OB/GYN Residency and MFM Fellowship Programs

Location: Asheville, NC

JOB SUMMARY

The Residency Program Coordinator is responsible for the day-to-day coordination of MAHEC Residency and Fellowship Programs. The Program Coordinator provides knowledge and expertise to support the Program Director and Program Administrator in the management of all resident educational and professional experiences and to program accreditation and sustainability.

SPECIFIC RESPONSIBILITIES

Accreditation and Compliance Management

Regulatory Adherence: Ensure compliance with ACGME, CODA, and ASHP standards, interpreting and implementing policies to maintain accreditation status.

Licensure Monitoring: Track and report on licensing requirements with the North Carolina Medical Board and DEA, ensuring timely renewals and compliance.

Program Administration

Scheduling and Curriculum Management: Develop and maintain resident schedules for the academic year, ensuring alignment with curriculum requirements and compliance with duty hour regulations.

Evaluation Oversight: Manage the resident and faculty evaluation process, ensuring timely completion and adherence to compliance thresholds.

Training Compliance: Oversee residents' participation in program-specific training courses and ensure completion of follow-up review sessions.

Educational Support

Didactic Coordination: Organize and manage the weekly didactics curriculum, ensuring it meets ACGME requirements and addresses residents' educational needs.

Simulation Activities: Coordinate procedures and simulation center activities to enhance hands-on learning experiences.

Procedure Logging: Confirm procedure logger numbers, ensuring resident accreditation compliance.

Recruitment and Orientation

Recruitment Participation: Assist in the annual recruitment season, including application review and interview coordination.

Orientation Planning: Plan and manage the annual resident orientation, ensuring all necessary information and resources are provided to incoming residents.

Financial and Administrative Support

Reimbursement Processing: Process resident reimbursements in Workday, ensuring timely and accurate payments.

Onboarding Documentation: Maintain, distribute, and track progress of onboarding and advancement checklists.

KEY COMPETENCIES

Communication Skills

Effectively and respectably communicate with other individuals, whether it be a colleague, patient, or patient’s family member and appropriately enumerate information in a manner easily understood by all parties. We do this to foster a culture of understanding between all parties, especially in complex and difficult situations, to ultimately provide the best care possible to our patients and their families.

Decision Making

Ability to make the most appropriate decision in a given situation and then taking the next steps to ensure appropriate and timely completion. This requires conflict resolution skills, critical thinking skills, confidence in your ability to make the right decision in most situations. This also includes ability to prioritize your workday appropriately to ensure the most important tasks are completed on time.

HealthCare Knowledge

Having the drive to keep yourself abreast and up to date on the new breakthroughs in your area of expertise and communicating them to the rest of the team, as appropriate.  This also includes keeping up with your licensure and yearly training requirements within your area expertise along with MAHEC’s organizational training. Finally, the ability to apply the depth of knowledge maintained and gained through this process in real life scenarios as appropriate.

Interpersonal Skills

Showing the ability to meet difficult situations with grace, professionalism, and understanding. Within your area of expertise, showing respect and showing empathy where appropriate with your colleagues, patients, and their family at all times, even when its most difficult to do so. This is done, in part, by effective listening, being your authentic self, showing responsibility and dependability, and being patient with others.

Organizational Values

Adherence to MAHEC’s founding principles and incorporating them every day. This includes, among others, having integrity and accountability, reverence for other cultures and equitable practices, ability to manage change, and displaying a clear understanding of organizational dynamics. Doing these things creates a culture where people want to do the best for each other and gives personal ownership towards the goal of helping people in their time of need.

Problem Solving

Having an analytical mind and ability to work autonomously to solve complex problems that may arise. The wherewithal to think logically through a difficult problem and come to an appropriate resolution for a given issue. This helps to drive continuous improvement by thinking through where we can improve in a novel way. Measures success by understanding where we are currently and where we want to go and then applying those new ideas to affect positive change.

SPECIFIED SKILLS

Demonstrates high level of confidentiality and discretion required to manage variety of medical, fiscal and personal information.

COMPUTER

Excellent skills in Microsoft Office including Word, Excel, PowerPoint, and database applications required.

PHYSICAL DEMANDS

Light - Moderate energy level: Lift and carry 25 - 35 lbs, Push/Pull 50 - 100 lbs (empty bed, stretcher, etc.)

Occasional (0 - 33% of Workday)

EDUCATION AND EXPERIENCE

MINIMUM QUALIFICATIONS

Any combination of training and experience equivalent to a bachelor’s degree in office administration, business, healthcare management, education, or other related degree and two years of work experience in a residency program, academic setting, health care organization, or office environment.

PREFERRED QUALIFICATIONS

Knowledge or experience with ACGME, ABFM, and other accrediting and regulatory bodies that affect resident education and training is a plus.

Familiarit