Submissions Fellowship, February 2027

Location: New York - Midtown; New York - Tribeca

Agency

Havas Health Network

Job Description

A Fellowship at HHN is an entry-level position designed to provide a foundational understanding of health and wellness advertising, the company, and the specific department. This role emphasizes training and development, offering access to courses such as Pharma 101, Business Writing, and Foundations of Presenting.

Fellows will also participate in executive-led discussions to gain insight into how departments collaborate to serve clients. The program offers a unique opportunity to build your professional network and receive mentorship from leaders in pharmaceutical advertising.

Location: New York, NY (Hybrid) Start Date: February 8th, 2027 (Subject to change) Compensation: $55,000 + Overtime (Non-Exempt)

The Submissions Fellow ensures that projects are compliant and error-free for submission to the client’s medical, legal, and regulatory review panel to reduce turnaround. The Submissions Fellow will gain expert knowledge of clients’ regulatory submission platforms, tools, and processes to guide the internal Havas team on project submissions to ensure that projects are submitted correctly and on time.

RESPONSIBILITIES

Prepare and review documents for each asset to be submitted to the client’s regulatory, medical, and legal teams, ensuring compliance.

Upload all assets, annotations on medical claims, reference documents, metadata, and supporting documents into the client’s regulatory platform.

Coordinate with the internal Havas team to create submission timelines for all assets and ensure adherence to established timelines.

Review tagging and linking of references in the submission platform for accuracy.

Serve as the primary contact for questions related to submission requirements and guidance.

Provide support and file management on the client’s regulatory platform.

Track job routings and provide feedback from the Medical, Legal, and Regulatory (MLR) reviewers to the project team.

Track reference IDs and asset codes.

Perform quality control checks.

Handle administrative and ad hoc assignments as instructed by the supervisor.

IDEAL EXPERIENCE

Bachelor’s degree (BA/BS) in Marketing, Communications, Business Administration, Health Science, or equivalent.

0-1 year of experience in pharmaceutical advertising with knowledge of the regulatory review process, healthcare, or communications industry.

Demonstrated proficiency in MS Suite, Excel, and Adobe Acrobat.

Comfortable working in a fast-paced environment.

Ability to work under pressure while maintaining high-quality work standards.

Adaptability, fast learning, strong organizational skills, multitasking abilities, and exceptional attention to detail.

ADDITIONAL DETAILS

Candidates advancing in the process will be invited to complete a brief video interview via HireVue.

This role follows a hybrid work model based in our New York, NY office. Relocation assistance, housing support, and reimbursement for moving expenses are not provided.

Contract Type

Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.