Graduate Assistant - Fellowships Coordinator, Honors College

Location: University of Nevada, Reno - Main Campus, United States of America

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected].

Job Description

The Fellowships Coordinator supports the Office of Undergraduate (& Graduate) Fellowships (OUF), housed within the Honors College at the University of Nevada, Reno. This position is ideal for a graduate student interested in mentorship, writing instruction, project coordination, and higher education leadership. The Fellowships Coordinator plays a significant role in advising fellowship applicants, coordinating programming, and supporting the daily administrative operations of OUF.

The Office of Undergraduate (& Graduate) Fellowships helps students identify and apply for nationally and internationally competitive scholarships and fellowships that align with their academic goals and career aspirations. The office supports students in all steps of the application process. Learn more about our mission and programming at https://www.unr.edu/undergraduate-fellowships.

Responsibilities

The Fellowships Coordinator divides their time approximately equally between student advising and writing support (50%) and program coordination and administration (50%). The balance of responsibilities may fluctuate throughout the academic year based on fellowship deadlines, office priorities, and the distribution of responsibilities among OUF staff.

Student Advising and Writing Support (50%)

Fellowship Advising: Help students identify fellowship opportunities that align with their academic, professional, and personal goals

Writing Support: Guide students in brainstorming, pre-writing, drafting, and revising; provide feedback on application coherence

Application Support: Help students navigate application requirements, timelines, and letters of recommendation

Program Coordination and Administration (50%)

Workshop & Event Coordination: Collaborate with OUF staff to plan, organize, and implement workshops and information sessions, as well as events such as the Phi Kappa Phi honor society initiation

Review Committee Coordination: Coordinate annual nomination and review committees (e.g., Marshall, Fulbright, Rhodes, Goldwater, Truman, Honors Global Travel, Udall, etc.); collaborate with OUF staff to distribute materials and schedule review sessions

Outreach & Communication: Collaborate with OUF staff to liaise with university partners, faculty, and student audiences; support email communication, outreach efforts, and content for event promotions

Data Collection & Reporting: Track advising sessions, workshop participation, and application progress; contribute to the office's monthly and annual reporting, program assessment, and strategic planning efforts

Program Administration: Coordinate assigned office programs and processes, including the Honors Travel Awards

Other related duties as assigned

Required Qualifications

Candidate must be enrolled in a graduate program at the University of Nevada, Reno;

To be eligible for an assistantship, student must be

Admitted to a degree-granting program and be in good academic standing

Have an overall GPA of at least 3.0

Be continuously enrolled in at least 6 graduate level credits (600-700) throughout the duration of the assistantship

Preferred Qualifications

Strong writing and editing skills, including experience giving writing feedback;

Excellent organizational and time management abilities

Ability to follow through on assigned projects

Strong interpersonal communication skills

Comfort with collaborative work, workshop facilitation, and peer review

Proficiency with tools such as Box, Outlook, Planner, and Microsoft Teams

Anticipated continued enrollment in a UNR graduate program beyond the initial 2026-2027 appointment

Disciplinary Background

OUF serves undergraduate and graduate students, and recent alumni from all academic disciplines. Thus, applicants may be from any disciplinary background. However, students with training or strong skills in writing, rhetoric, administration, advising, etc. will be especially well-prepared to guide others through a wide range of competitive applications.

Schedule

Start Date: Preferred start date is as soon as the position is filled; however, ideally no later than January 1, 2027

Duration: This is a 12-month graduate assistantship. The initial appointment will be pro-rated based on the start date and will run through June 30, 2027, with the possibility for renewal beginning July 1, 2027, subject to funding, satisfactory performance, and continued eligibility

Expected 20 hours per week

Primarily Monday through Friday, between 8:00 am and 5:00 pm; specific days and times to be determined in coordination with the director. Preference will be given for a candidate whose availability aligns with the director's schedule. Flexibility may be required during special events or peak application cycles.

Compensation Grade

Graduate Assistant

Exempt

Yes

Full-Time Equivalent

50.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

Attach the following attachment(s) to your application

Resume/CV – (required) List a d